Forms are templates within Teamworks AMS which can be used to record data. Forms are created for widely varying purposes, depending on the type of AMS site you're using. For example, in a typical athlete data management type of AMS site you are likely to encounter forms that are built to record information about injuries, wellness, fitness testing and training.
Forms are created in the builder interface. Only people who are authorized to access the builder interface can create new forms.
There are two main types of forms:
- An event form captures data about events.
- A profile form captures stand-alone data about an account. A user can only have one record per profile form.
Entering data
A non-professional user of AMS can only enter data relating to themselves. In contrast, a professional user of AMS is able to enter data for other people. This is essentially the same process as entering data against yourself; however, you specify for whom you are entering data.
There are lots of different ways to enter data into AMS. The most common process is to manually open a blank form, fill it out with the relevant information and save it. This creates a record for that form. If you need to, you can come back to a record you saved earlier and add or update the information in it.
As a professional user, it is also possible to enter event form data for groups of people at once. This is only available for groups you have permission to access or personal groups. The biggest difference between single user data entry and group data entry mode is that group entry mode re-formats event forms into a table so that you can enter information into the event form row by row for each person.
User accounts that are configured as coaches of other groups can also use kiosk mode on the mobile app. This allows members of the group to enter data about themselves using a shared device.
To simultaneously create multiple records for groups of people, the Training blocks tool may be used on the web.
If event and profile data has been collected outside of AMS, you can import the data into AMS or if an integration with a third-party platform is available, the data can be synced to AMS automatically. For more information on which integrations are available, see our guide to getting started with integrations. There are also other ways that records can be automatically created - these are covered in our guide on automated data entry.
Components of a form
A form contains sets, or sections, of fields. Fields are generally organized into sections that reflect a common purpose or into sections that follow a chronological order. There are different types of fields that can make up a form. Some fields will require an answer to be in text format, either as a single line response or you may be given space to enter a paragraph of text. Other fields require numeric responses. Some fields will be limited to certain options. For example, a field may be formatted as a Yes or No response. Other option fields will give you a range of answers that you will either make a single or multiple choice selection from. The field type is chosen by the builder of the form to ensure that only high quality data is captured. For more information on fields, check out the section on fields.