When an event form record is saved, Teamworks AMS automatically tracks the following metadata for the record:
- Event date
- Event start time
- Event finish time
- About
- By
- Creation date
- Last updated date
- Event UUID
- Group UUID
Event date
The Event date refers to the date selected at the top of the event form during data entry. It defines the date that a record is saved against.
| Tool | Details |
| Data entry | Always shown during data entry, unless the Date override setting is enabled in the form advanced properties. A User-defined property schema can be applied to prevent it from being edited on the mobile app. |
| Fields | Available as an option in Date calculations and Date difference calculations. Always displayed in Embedded reports. You can choose whether to show or hide it in Embedded events using the advanced property Show ‘date’ column, however it must be shown in order to reference fields in an Embedded event summary field. |
| History | Always visible in the Performance history. The column width can be adjusted using the Date column width setting in the form advanced properties. |
| Calendar | Indicates the date that a record is displayed on the Calendar. |
| Reports | Always visible in Reports and can be filtered by Date interval filters in the report sidebar. The width of the column can be adjusted using the Date column width setting in the form advanced properties. |
| Dashboards | Use the Date field. |
Event start time
The Event start time refers to the time (to the nearest 15 minutes) that the record was created. It is displayed and can be edited at the top of the event form during data entry. It is also displayed in Activities on the mobile app.
| Tool | Details |
| Data entry | Always shown during data entry unless the Date override setting is enabled in the form advanced properties. A User-defined property schema can be applied to prevent it from being edited on the mobile app. |
| Fields | Available as an option for Time calculations and Time difference calculations. Not available in Embedded reports or Embedded events. |
| History | Not visible. |
| Calendar | Indicates the start time for a record in the Calendar and is displayed in the calendar block. |
| Reports | Can be shown in Reports by selecting Start time from the Advanced options in the report sidebar. |
| Dashboards | Use the Start time field. |
Event finish time
The Event finish time is displayed at the top of the event form during data entry and it refers to the end time of the record. It is also displayed on Activities in the mobile app. It defaults to one hour after the event start time (to the nearest 15 minutes) but can be edited during data entry.
| Tool | Details |
| Data entry | Always shown during data entry unless the Date override setting is enabled in the form advanced properties. A User-defined property schema can be applied to prevent it from being edited on the mobile app. |
| Fields | Available as an option for Time calculations and Time difference calculations. Not available in Embedded reports or Embedded events. |
| History | Not visible. |
| Calendar | Indicates the end time displayed on the Calendar. It is not displayed on the calendar block. |
| Reports | Can be shown in Reports by selecting Finish time from the Advanced options in the report sidebar. |
| Dashboards | Not available. |
About
About refers to who the record has been entered against, and therefore who it is about. It is displayed as the full name of the user account, in reverse.
| Tool | Details |
| Data entry | On the web version of AMS, it is displayed at the top of the event form during single entry and the first column in group entry mode. It is not shown on the mobile app. |
| Fields | Cannot be referenced in calculations. You can choose whether to show or hide the about field in embedded reports and Embedded events using the advanced property Show 'about' column. To display the person's account name in a form, use a Personal details field. |
| History | Not visible. |
| Calendar | Used as a filter to define whose records to view in the Calendar. |
| Reports | Visible in Reports by default but can be hidden by deselecting the Include athlete option in the View fields section of the report sidebar. Use the athlete selector fields in the sidebar to filter which records are displayed. You can adjust the column width using the Name column width setting in the form advanced properties. |
| Dashboards | Use the About field. |
By
By refers to who last entered and saved the record.
| Tool | Details |
| Data entry | Not visible when entering data into a new record. Visible in the trail bar at the top of the event form when editing an existing record. |
| Fields | Cannot be referenced in calculations. You can choose whether to show or hide it in Embedded reports and Embedded events using the advanced property Show 'by' column. |
| History | Always visible. |
| Calendar | Not visible. |
| Reports | It can be shown in Reports by selecting the Include entered by option in the View fields section of the reports sidebar. It can be shown by default using the Show entered by setting in the form advanced properties. |
| Dashboards | Use the By field. |
Creation date
Creation date refers to the date that the record was added to AMS.
| Tool | Details |
| Data entry | Not visible. |
| Fields | Referenced in Entered on fields. |
| History | Not visible. |
| Calendar | Not visible. |
| Reports | Visible in the Reports tool when Creation date is selected from the sidebar. This will also display the name of the person who created the record. |
| Dashboards | Not available. |
Last updated date
Last updated date refers to the date that the record was last edited within AMS.
| Tool | Details |
| Data entry | Not visible. |
| Fields | Not available. |
| History | Not visible. |
| Calendar | Not visible. |
| Reports | Visible in the Reports tool when Last updated is selected from the sidebar. |
| Dashboards | Not available. |
Event UUID
The Event UUID is a unique reference to a specific event and is unique within that AMS application. It does not change even if the event is updated.
| Tool | Details |
| Data entry | Not available. |
| Fields | Not available. |
| History | Always available as columns in the CSV export of the events. |
| Calendar | Not available. |
| Reports | Always available as columns in the CSV export of the events. |
| Dashboards | Not available. |
Group UUID
Group UUID is a unique reference to a group or batch of events entered simultaneously, either by entering data for a group or when an event form is configured to save events for users tagged with an Athlete or Multiple athlete field. The same Group UUID will be applied if a new event is added to an existing batch. It does not change even if the event is updated.
| Tool | Details |
| Data entry | Not available. |
| Fields | Not available. |
| History | Always available as columns in the CSV export of the events. |
| Calendar | Not available. |
| Reports | Always available as columns in the CSV export of the events. |
| Dashboards | Not available. |